Email Signature Templates for Salespeople: 4 to Try

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An email signature can be much more than the conclusion of a message: it can serve to demonstrate professionalism, generate identification and even encourage customers to continue their journey through the stages of the sales funnel.

Key takeaways from this article:
The email signature serves to inform the email sender's contact details, including name, position, company, LinkedIn profile , telephone number, website and others.
With limited space, the content of the signature must be objective and functional. It is necessary to balance the elements used so as not to pollute or harm the communication of the message.
Interaction via email allows you to guide the customer through the purchasing journey and can be used in a variety of ways, whether for presenting services, following up on proposals or communicating marketing campaigns.
Organize interactions with the public by combining service channels with sales CRM , ideal for centralizing operations and optimizing the way you do business.
Keep reading to check out 4 email signature templates, tips on how to create yours, and reasons to use the feature.

What is an email signature?
An email signature is a text at the bottom of a message that contains information such as your name, contact information, job title, favorite quote, and profile photo. It also provides an opportunity for professionals to demonstrate personality, charisma, and intelligence.

Depending on the case, this can be done with a creative photo, a quote, a good brand identity, and additional information that demonstrates your skills.

This way, you can even generate incredible opportunities and attract customers .

Although it takes up little space and cannot compromise the content of the message, there are professional email signature templates that go beyond concluding the text.

How to create an email signature for the sales team?
When creating a business email signature, it’s important to keep essential contact information in mind. At the same time, the look and feel of the message should be clean, to the point, and trustworthy. Remember: your signature is a tool for generating value , just like the rest of your message.

We've put together tips on how to create your signature in the simplest and most effective way possible, using only text and basic visual elements.

1. Components of a creative and professional email signature
When creating a sales email signature template, it’s important to balance the information to capture what’s most important. You need to make it clear who the person signing the message is and what organization they represent.

Adding a little more personality, such as a personal photo and LinkedIn profile icon, can be a good idea for certain segments. In general, B2B companies value representatives who provide this sense of undivided attention.

That said, you can use the following components to sign your emails:

name;
position;
profile picture;
contact details;
quote;
important links;
social media;
CTA;
logo;
legal requirements.
2. Objectivity in presenting information
Another factor to consider is that the signature uses little space in the message content and, to fulfill its role, it must be concise and objective.

For example, if your full name is too long, use only your first name and main surname.

Likewise, when introducing your position, get straight to the point and avoid terms that can telemarketing leads, egypt telephone number data cause confusion. Acronyms such as CEO, CFO and COO are well-known, unlike success and happiness manager, deputy secretary of onboarding or business relations specialist.

You can also choose to include the team you are part of instead of the position. For example, replacing “Salesperson” with “Sales”. In any case, it is important that the signature states the hierarchical level, if you are a leader or sales manager.

3. Visual elements
There are two visual elements that are easy to incorporate into your signature and that make a difference: your logo and your personal photo. The reason is simple: they make it easier to identify the sender and convey a more trustworthy image.

In addition to these, there is the possibility of including banners, GIFs and animations. However, these items are more complex to implement and require moderation so as not to pollute the signature.

4. Think about responsiveness
Email isn’t limited to computers. The use of mobile devices, such as tablets and smartphones, is becoming increasingly widespread. So when creating a professional email signature, choose text formatting or artwork that maintains visual quality on screens of all sizes.

4 email signature templates to inspire you
To help you get inspired, we’ve created 4 simple, text-based email signature templates that you can replicate on virtually any email service. You can also use the template to create a more creative and standout design.

1. Signature with motivational phrase
Including a motivational phrase demonstrates personality and creativity, but it is not recommended for more conservative segments. Check out the model:

Thank you for your attention,

Jorge Ramos | Marketing Manager

“Profit is the byproduct of things well done.” Philip Kotler

Tel/WhatsApp: (99) 99999-9999

Email: [email protected]

www.companysite.com.br

2. Subscription with CTA button
The email signature template with CTA includes a button or link with a call to action, that is, a message that encourages and directs the customer to the next stage of the sales funnel.

A SaaS company, for example, might have a link that leads to the subscription page, while a distributor might have a link that leads to the product catalog.

Here's how to do it:

If you have any questions, I am at your disposal,

Aline Souza

Sales Team | Envolver Embalagens

(11) 3322-4455

[email protected]

Request a quote !

3. Signing compliance terms
With the LGPD and the evolution of the compliance culture in the B2B market, it is possible to include disclaimers and legal terms in the signature.

Check out the example:

Yours sincerely,

Agatha Guimaraes

Sales Leader

(99) 99999-9999 | [email protected]

*Important: The content of this email and attachments is confidential and intended only for the named recipient. If you have received the message by mistake, please inform the sender and do not share or make copies of the elements discussed here.

4. Signature with social proof
Finally, there is the opportunity to use your email signature to highlight awards, achievements, and reviews your company has received:

I await your response,

John Silva

Sales Representative

Multimarcas Top | Leading brand in customer satisfaction with 5-star rating

(99) 99999-9999 | [email protected]

One caveat to this subscription model is that you should not use fictitious awards or ratings from internal sources, or that have not been externally audited.